Description: Responsible for the overall health department records and administrative support function as well as supporting the general permit process within community development.

Essential Job Functions:

• Consults with residents on health department applications and provides general information in regard to their health department issues in order to help them in the permit process.
• Manages incoming calls and route inquiries appropriately.
• Assists callers with general health code and permitting questions.
• Assist public with record research and coverage of the front counter.
• Assist with input into the permit system.
• Must handle discretely and keep confidential, as required by the Health Director and/or the State, confidential disease reports as well as track and input the information
• Liaison for animal control issues such as rabies
• Manages food service renewals process including the tracking of grease trap information, certified food operators licensing, water analysis and general inspection needs. Assisting the owner/operator in the requirements and managing the computer system associated
• Initial intake of food borne illness reporting and follow up
• Maintains all department records, files and correspondence, typing and filing of same.
• Issues specific permits as authorized by Department Head
• Keeps track and maintains records of departmental budget allocations and expenditures, including Time and Attendance records.
• Calculates and collects appropriate permits fees. Maintains records of revenues from fees and informational material sold.
• Enters data in computer (Permit Tracking Software) for both Community Development Department and for the Health Department.
• Help to maintain department website.
• Regular attendance as required by the position

Other Job Functions:

• Prepares various departmental reports as required
• Requests and replenishes office supply stock
• When assigned, coordinates scheduling of all inspections required by permit applications. Also schedules required permit inspections for health department, maintaining daily records and preparing reports
• Tracks applications through the entire permitting process and advises applicants and agencies accordingly
• Responsible for sharing the secretarial and clerical needs of the Community Development Department as well as performing the secretarial duties for the health department
• Other duties as assigned

Physical Requirements:
Normal office environment with typical business equipment; ability to operate a computer; ability to interface and problem-solve with the public. The ability to move about the office, file paper files, assist communicating with customers at the front desk, on the phone, and via email.  May have to move files, paper or other small office equipment (under 25 lbs.).

Experience/Qualifications:

• High School graduate
• Minimum two years’ secretarial or administrative assistant experience
• Computer proficiency.
• Ability to deal effectively with the public and co-workers

UPSEU, Non-Exempt, Full-time
Monday - Thursday 7:00 AM - 4:30 PM
Salary range: $23.51 - $24.11 per hour

Town of Ridgefield Application

Please send Application and Resume to:
Mail: Town of Ridgefield, Human Resources, 400 Main Street, Ridgefield, CT 06877
Email: [email protected]
Fax: 203-431-2328